Time Keeper

Time tracking is an industry people are actively investing in — and one most teams still get wrong. Manual timesheets create real, well-documented pain points.

I compared four existing tools — monday.com, Smartsheet, Wrike and Hub Planner — to see where they held up and where they consistently frustrated users.

Two personas represented the two sides of the same tool: the person managing deadlines, and the person whose time is being tracked.

Jonathan, 37, Creative Director — needs visibility across his whole team's workload without micromanaging anyone.

Ana, 26, Graphic Designer — needs to log her time without it feeling like surveillance or eating into her actual work.

A user flow diagram mapped the primary interactions first — from login through starting a timer, managing projects, and getting notified.

Low-fidelity wireframes locked in the dashboard layout before any visual design — timesheet table, live timer, and activity chart.

Then the high-fidelity, clickable prototype — a dashboard built around messages, schedule, live time tracking, and a full timesheet view.

The design leaned on simplicity and transparency — features built to keep both managers and individual contributors on top of deadlines without adding friction to the workday.

And the reason this matters — nobody actually likes filling out a timesheet honestly.

The high-fidelity prototype was tested one-on-one with 10 users to check whether the tool stayed intuitive and delivered real value for both personas.